How to download a bank statement | Swoop (2024)

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    Page written by Rachel Wait. Last reviewed on March 21, 2024. Next review due April 6, 2025.

    How to download a bank statement | Swoop (3)

    Rachel Wait

    Expert financial copywriter

    Rachel has been writing about finance and consumer affairs for over a decade, helping people to get to grips with their finances and cut through the jargon. She's written for a range of websites and national newspapers including MoneySuperMarket, Money to the Masses, Forbes UK, and Mail on Sunday. Rachel has covered almost every financial topic, from car insurance and credit cards, to business bank accounts and mortgages.

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      If your business uses online banking, there might be times when you need to download a bank statement. If you’re not quite sure what the process involves or how to go about it, this blog runs through all you need to know.

      What is a bank statement?

      A bank statement summarises all of your business transactions over a set period of time. This is usually one month (or 30 days). Whether it’s a paper copy or a digital one, a bank statement enables you to quickly view all the financial transactions that have gone into and come out of your business bank account, as well as what your current bank balance is. Business bank statements provide valuable information and can help you to better manage your business finances, so it’s certainly worth understanding how they work.

      Some of the information listed on your bank statement includes:

      • Your bank’s information: This might include the name, address and phone number of your bank.
      • Your business information: Including the name of your business and address, plus your account number and sort code.
      • Account summary: This shows the account balance at the beginning and end of the set period (usually a month), as well as the total deposits and withdrawals.
      • Individual transactions: The main part of the bank statement highlights the date, description, amount and account balance after each transaction.

      How to download a bank statement online

      Managing your business bank account online makes it quick and easy to view your banking transactions and keep on top of your business finances. It’s also relatively easy to download a bank statement if you need one. The process can vary slightly depending on the bank you hold your account with, but it’s generally pretty similar.

      To get started, you’ll usually need to log in to online banking and click through to view your account. You should then see an option to ‘view statement’ on your account. You’ll be able to select which month you want to view, and once you’ve clicked on this, you’ll be able to see all your transactions for that period.

      If you’d prefer to order a paper statement, there will usually be an option to select this too. Just be aware that some banks charge a fee to send out paper bank statements.

      How to download a bank statement as a PDF

      If you want to download a bank statement as a PDF, the process is pretty much the same. In fact, some banks will automatically save your statement as a PDF when you go to view it.

      Again, you’ll need to log in to online banking and then select ‘statements’, ‘e-documents’ or ‘download’. Check you’ve selected the right account and make sure you select a date range. If your statement doesn’t save as a PDF automatically, you’ll need to click on the PDF icon. In some cases, instead of selecting ‘download’, you might need to select ‘print’ and then ‘Save as .pdf’.

      If you have any issues, many banks have detailed information on their websites to guide you through the process. Alternatively, you can contact your bank directly and they will be able to help you. Note that if you save your statement to a personal computer, you should be sure that you have sufficient security to prevent anyone else from viewing your statement.

      How to attach a bank statement to an email

      If you want to attach a bank statement to an email and you’ve already downloaded and saved the statement, you can simply compose your email and then click on the attachment icon and attach your statement from your saved documents. However, if you want to send more than one bank statement, it’s better to create a .zip file which combines several files into one folder. Zipped (compressed) files will take up less storage space and can be transferred to other computers faster than uncompressed files. To do this, you’ll need to select all the bank statements you want to send while holding the Ctrl button. Then right click on your mouse, move your cursor to the ‘send to’ option and select ‘compressed (zipped) folder’. You can then add this zip file as an attachment to your email.

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      Written by

      Rachel Wait

      Rachel has been writing about finance and consumer affairs for over a decade, helping people to get to grips with their finances and cut through the jargon. She's written for a range of websites and national newspapers including MoneySuperMarket, Money to the Masses, Forbes UK, and Mail on Sunday. Rachel has covered almost every financial topic, from car insurance and credit cards, to business bank accounts and mortgages.

      To read our editorial policy, please click here.

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      How to download a bank statement | Swoop (5)

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      How to download a bank statement | Swoop (2024)

      FAQs

      How do I download a detailed bank statement? ›

      Through the Bank's App
      1. Download the app from Google Play/App or the bank's website.
      2. Enter your username and password to log in.
      3. Find the 'Download account statement' option in the drop-down menu or side/top dashboards and click on it.
      4. Select a date range.
      Jan 31, 2024

      How do I download a full bank statement? ›

      Here's what to do:
      1. Visit your bank's website.
      2. Log in to Online Banking/Digital Banking/Internet Banking/eBanking etc.
      3. Click 'statements', 'e-documents', or 'download'
      4. Make sure you've selected the correct account.
      5. Choose a statement (or a date range)
      6. Choose the .pdf file format.
      7. Download*

      Can a bank statement be a screenshot? ›

      For security purposes, some banks won't allow their customers to take a screenshot of their bank details or transactions. If this is the case, kindly follow the steps below: You need to login to your bank account online using a laptop, desktop or another phone and take a picture of it.

      Does a bank statement show all transactions? ›

      Key Takeaways. A bank statement is a list of all transactions for a bank account over a set period, usually monthly. The statement includes deposits, charges, withdrawals, as well as the beginning and ending balance for the period, along with any interest earned.

      How can I get my bank statement in PDF format? ›

      Visit the bank's Internet Banking website. Log in to your net banking account with your username and password (You can register for an Online banking account in case you already don't have one) Choose any one of these options: 'Download e-Document', 'Bank account statement' or 'View transaction history'

      What is a detailed bank statement? ›

      Updated January 31, 2024. A bank statement is a document that provides a detailed summary of all the financial activity that takes place in a checking, savings, or other type of bank account over a specific period, usually monthly.

      What is the password for bank statement PDF? ›

      Last Four Digits of Account Number: This is a very common method. The bank uses the last four digits of your account number. So, if your account number ends in 4321, that's your password. Combination of PAN Number and Date of Birth: Some banks get more specific.

      How can I download a PDF bank statement without Internet banking? ›

      You can install bank app, sign up on it using your mobile number or customer ID, many of them have option to download statement in pdf or excel format on phone.

      Can you download bank statements on your phone? ›

      You can do this online

      The fastest way to obtain your statement is by downloading them directly onto your phone using our mobile banking app. In Online Banking you can download, save and print statements from the past 7 years.

      Can I print bank statement by myself? ›

      Getting a copy of your bank statement is easy. Your online banking page will list out all of your statements. From there, you can download a PDF or order a paper version by mail. You can also call your bank's customer service line for help.

      Do they verify bank statements? ›

      Thorough bank statement verification is critical for companies across banking, accounting, lending, investments, insurance, and legal services in order to ensure financial integrity, compliance, and protect themselves from financial fraud.

      How do I forward a bank statement to an email? ›

      How to attach a bank statement to an email. If you want to attach a bank statement to an email and you've already downloaded and saved the statement, you can simply compose your email and then click on the attachment icon and attach your statement from your saved documents.

      How do you prove a bank statement? ›

      A bank statement becomes certified when it's officially verified by the bank with a stamp, signature, or a letter of authenticity, confirming the accuracy of the information.

      What does a good bank statement look like? ›

      Your bank statements should reflect a healthy balance between income and expenses. Avoid excessive spending or reliance on credit to cover your monthly expenses. Debt Repayment History: If you have existing loans or credit card debt, your bank statements should demonstrate a consistent and timely repayment history.

      How to summarize bank statements? ›

      To understand your bank statement, review key sections: Bank Information (bank's name, address, contact info), Account Information (your name, address, account number), Statement Period (start and end dates of transactions), Opening/Closing Balance (account activity summary), Deposits (money added to your account), ...

      How do I copy text from a bank statement PDF? ›

      a. Use Adobe Acrobat Reader's Select tool
      1. Open your PDF in Adobe Acrobat Reader.
      2. Click the "Select Tool" button (arrow icon) in the toolbar to highlight text in the PDF.
      3. Click and drag to select the text. ...
      4. Highlight the text, right-click, select "Copy", or use Ctrl+C on Windows or Command+C on Mac.
      Feb 8, 2024

      How to download a bank statement without net banking? ›

      How To Bank Statement Offline? Go to your nearest bank branch and request a statement for a specific period. You have to provide a start date and end date, just like in the online method, and collect the statement from the bank.

      Should I download all my bank statements? ›

      Experts recommend keeping a PDF copy of your monthly bank and credit card statements. You should also hold on to pay stubs so you can easily access them and use them to verify the accuracy of your Form W-2 during tax season.

      Can anyone download my bank statement? ›

      ii) Can anyone see my bank statement? Banks never divulge your statements to unauthorized individuals or third parties. The only view someone can view your bank statements online is if they have access to your account details, credit/debit card number, net banking details, and PIN number.

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